Regular projects

Regular projects are projects with a total budget higher than the limits for small-scale projects (more than 40 000 or 60 000 depending on number of participating countries). There are two methods to plan the budget and report the costs. The same method must be used for every partner in the project.

The application for support must therefore contain a clearly specified budget which will be the base for approving the support.  The budget shall be motivated by the activities described and show value for money corresponding to the planned results. 

The 40%-method is the simplest method where one only must specify the staff costs. A flat rate of 40% will be added automatically to cover all other costs.

• Regular projects with a total budget up to EUR 200 000 must use the 40%-method.
• Regular project with a total budget above EUR 200 000 can choose the 40%-method.

The other method is a combination of real costs and flat rates for different cost types. When using this method, you need to specify all cost categories except from “office and administration” and “travel and accommodation” where fixed flat rates of 15% is applied. 

• Regular projects with a total budget above EUR 200 000 can choose this method if the 40%-method is not suitable due to the types of costs planned for the project.

The grant decision – regular projects
The support from the EU-funding and the IR-funding respectively will be granted based on the approved budget and is stated in the grant decision document from the Managing Authority and the Norwegian managing organisation.

Payment of the granted support
The payments of the granted EU-funding and IR-funding will be made based on the approved expenditure report and the approved progress report, describing project activities and the outcomes. You will receive a project specific template for the progress report. The expenditures are checked by national Controllers and the progress/final report is approved by the Joint Secretariat. The Managing authority and the Norwegian managing organisation will then make the payments of support from the EU-funding and the IR-funding respectively.

The payment application for the EU-funding is made in Min Ansökan and the payment application for the IR-funding is made in the RF-system. You need to register the expenditures (for the EU-partners in Min Ansökan and for Norwegian partners in the RF-system) and you must upload the joint progress report in both systems. The expenditure report and the progress report together create the payment application.