Programme Manual

Activity – a work package component which may or may not result in an output.

Control – any measure taken to provide reasonable assurance regarding the effectiveness, efficiency and economy of projects. Furthermore, it should contribute to the reliability of reporting, the safeguarding of assets and information, the prevention and detection and correction of fraud and irregularities and their follow-up. Control should ensure the adequate management of the risks relating to the legality and regularity of the underlying transactions, taking into account the multi-annual character of programmes as well as the nature of the payments concerned. Controls may involve various checks.

Costs incurred – Costs accumulated in relation to implementation of the project activities that are recorded as liabilities on a balance sheet of the partner organisation until they are discharged or paid. Incurred costs may include both direct and indirect costs.

Depreciation – A non-cash expenditure that reduces the value of an asset over time. The full purchase price of equipment is only eligible if the item is solely used for the project during its total economic and depreciable lifetime. Otherwise, depreciation may be eligible, provided it is calculated taking into account the degree of use of the item for the project and the project duration.

Durability – durability of project outputs and results refers to the long-lasting effect of a project’s achievements beyond project duration.

EU-financing rate – The percentage (65%) applied to the eligible expenditure of the project and each individual partner in Sweden and/or Finland resulting in the amount of EU-support to be received.

ERDF-funding/EU-funding/ EU-support – The EU-support to a project from ERDF (European Regional Development Fund)

IR-financing rate – The percentage (50%) applied to the eligible expenditure of the project and each individual partner resulting in the amount of EU-support to be received.

IR-funding /IR-support – The support to a project from Norwegian Interreg funding (Interreg-midler)

Member State(s) – EU Member State(s)

National co-financing – The co-financing (35%/50%) secured by the partners and/or external financiers. The co-financing can be either public or private.

Project overall objective – a concrete statement describing what the project is intending to achieve. It can be evaluated at the conclusion of a project to see whether it was achieved or not.

Real costs – Expenditure actually incurred and paid, and supported by invoices or other documents of equivalent probative value.

Reporting period – A designated period of time during the project lifetime; activities carried out and expenditure incurred and paid (unless simplified cost options apply) during a reporting period are presented in a progress report and are subject to programme co-financing.

Simplified cost options – simplified cost options involve approximations of costs and are defined based on fair, equitable and verifiable calculation methods, or they are established by the Fund specific regulations. The application of simplified cost options signifies a departure from the approach of tracing every euro of co-financed expenditure to individual supporting documents.

SMEs – definitions can be found here https://ec.europa.eu/growth/smes/sme-definition_en

Total budget – The total budget of a project is established based on the costs planned by all project partners in the application.

Value for money – Term referring to a judgment on whether sufficient impact is being achieved for the money spent.

Work package – A group of related project activities aimed at producing project main outputs.